Hire a corporate event planner

Corporate event planning, run by the person who delivers it

Most corporate event problems are not creative problems. They are a supplier who was never contracted properly, a run of show nobody rehearsed, or a budget that was approved before anyone priced the AV. We plan and deliver bespoke corporate events across the UK with one senior planner accountable from brief to debrief.

A named senior planner, not an account layer
Transparent supplier costs — you see what we pay
Venue sourcing with no hidden commission mark-up
Fixed-fee quote within 24 hours of the brief

Talk to a senior planner +44 207 183 3436

Corporate event planner, agency or production company?

A corporate event planner owns the brief, budget and suppliers. A corporate events agency adds creative and content. A corporate event production company builds and runs the show: staging, AV, crew and show-calling. Most companies end up paying three parties for one event. We cover planning, production and delivery under one senior planner, so corporate event planning services, specialist support and on-site production sit in one contract.

Planning: brief, budget, venue and supplier contracts
Production: set, AV, lighting and show-calling
Support: registration, crew and guest handling
Debrief: actual spend against budget

Bespoke corporate events

Bespoke means the format is built from the objective rather than lifted from last year. A sales kick-off that needs behaviour change is structured differently to a client hospitality evening that needs conversations to happen. We start from what the event has to achieve, then design the room, the running order and the budget around it. For London events, coordinate food and drink service for corporate guests with the running order, dietary requirements and venue access.

Conferences, kick-offs and all-hands
Client hospitality, dinners and box events
Product and brand launches
Away days, offsites and leadership retreats

Corporate retreats and offsites

Retreats live or die on logistics that nobody sees: arrival windows, room allocation, dietary handling, session pacing, and enough unstructured time that the point of the retreat actually happens. We handle venue sourcing, travel, accommodation blocks, facilitation support and the on-site running so your leadership team can be participants rather than organisers.

Venue sourcing across UK country houses, hotels and estates
Travel, transfers and accommodation blocks
Programme pacing and session logistics
On-site management for the full residential period

What 'affordable' honestly looks like

Cost control comes from three places: choosing a venue whose in-house minimums match your headcount, avoiding peak-season Thursdays in central London, and contracting AV to a specification instead of accepting a venue package. We publish indicative bands below so you can sanity-check a budget before you take it to finance.

Working with planners near you

We are London-based and deliver nationwide, with recurring work in Manchester, Birmingham, Edinburgh, Leeds and Bristol. For events outside London we build the supplier list locally — local crew, local catering, local AV — because trucking a London supply chain 200 miles adds cost without adding quality.

Indicative budgets

What this typically costs, before you take a number to finance

Ranges reflect the scope we usually deliver at each level. Site conditions, season and specification move them — a costed proposal replaces the band within 24 hours of your brief.

Half-day or evening event

£6k–£20k indicative

Venue hire and catering for up to ~100
Basic AV and staging
On-site event manager
Supplier coordination and run of show

Full-day conference or launch

£20k–£75k indicative

Venue, catering and full AV specification
Set design and branding
Speaker and content management
Registration, crew and on-site delivery

Residential retreat or multi-day

£75k+ indicative

Exclusive-use venue and accommodation
Travel and transfer management
Multi-day programme and facilitation support
Full on-site production team

How we run it

01
Brief and objective
A 30-minute call to establish what the event must achieve, the real budget ceiling and the non-negotiables.
02
Fixed-fee proposal in 24 hours
A costed proposal with venue options, a line-item budget and our fee stated separately from supplier costs.
03
Venue and supplier contracting
We source, negotiate and contract on your behalf, and pass through supplier pricing without commission mark-up.
04
Production and run of show
A documented running order, technical schedule, rehearsal plan and crew brief before anyone arrives on site.
05
Delivery and debrief
Your planner is on site throughout, and you get a written debrief with actual spend against budget.

From the delivery side

Things worth knowing before you brief anyone

Central London venue minimum spends rise sharply between September and early December — moving a date by three weeks routinely saves more than any negotiation will.
Venue in-house AV packages are usually specified for the room, not for your content; pricing an independent AV spec against them is the single most reliable budget saving.
Dietary and accessibility requirements need to reach the venue 10 working days out, not the week of — most on-the-day failures start there.
Contract the cancellation and reduction clauses at the point of booking; headcount almost always moves and the terms are far harder to change later.

Frequently asked

How do I choose a corporate event planner?

Ask who will actually be on site — many agencies sell with a director and deliver with a coordinator. Ask whether supplier costs are passed through transparently or marked up. Ask for the run of show from a comparable event. Those three answers separate planners faster than any credentials deck.

How much does corporate event planning cost in the UK?

Indicatively, half-day and evening events run £6k–£20k, full-day conferences and launches £20k–£75k, and multi-day residential programmes above £75k. Planning fees are typically 10–15% of event spend, or a fixed fee for defined scope.

Do you plan corporate retreats?

Yes — venue sourcing, travel, accommodation, programme logistics and full on-site management for residential offsites and leadership retreats across the UK.

Can you work with a fixed budget?

Yes, and it is easier than working without one. Given a ceiling we design to it and tell you plainly what is and is not achievable at that number rather than discovering it in week six.

Do you deliver outside London?

Yes. We are London-based and deliver nationwide, building the supplier list locally for events in Manchester, Birmingham, Edinburgh, Leeds, Bristol and elsewhere.