Conference Cost Calculator
Set your delegate count and format to get a realistic conference budget band. Rates reflect what UK venues, caterers and production suppliers actually charge, split so you can see where the money goes.
Get instant access to the UK Event Budget Calculator
Enter your details to use the editable cost worksheet, calculate totals per attendee and download a CSV. Costs are based on your own inputs.
Your details will be sent to our event team so we can help with your brief. See our privacy policy for how we handle enquiries.
Questions we get asked
How much does a conference cost per delegate?
In the UK, a standard conference day runs £95–£180 per delegate, a produced conference £180–£320, and a flagship customer summit £320–£650. Those figures cover venue, day catering, AV and production.
How much cheaper is a regional conference than London?
Typically 15–25% for the identical specification, driven mostly by venue hire and catering. Delegate travel sometimes offsets that, which is why central cities like Nottingham and Birmingham often produce the lowest total cost.
What is the biggest avoidable cost in a conference budget?
Late decisions. Room drops, AV changes and catering guarantees confirmed inside two weeks of the event carry premium pricing across the board, and it is routinely 10–15% of the total.