Corporate festival production

Corporate festivals and company festivals, built end to end

A company festival is not a large party. It is a temporary venue: power, water, licensing, stages, traffic management, welfare, security and food, assembled on a site that had none of it a week earlier. We produce corporate festivals for UK employers and brands who want the festival format without becoming event promoters themselves.

Site design, licensing and safety documentation handled in-house
Stage, sound, lighting and power specified to your headcount
Food villages, bars and welfare built around dwell time, not queues
One production lead from site visit to de-rig

Talk to a senior planner +44 207 183 3436

What a corporate festival actually involves

The visible half is the stage, the food traders and the programme. The half that decides whether the day works is infrastructure: generator sizing and distribution, cable ramping, potable water, toilet ratios to headcount and licence hours, accessible routes across grass, and a wet-weather plan that does not rely on the forecast being right.

Site plan drawn to scale with fire lanes, emergency access and crowd flow
Temporary Event Notice or premises licence, depending on capacity and hours
Event Management Plan, risk assessments and method statements for the local authority SAG
Power plan: generator sizing, distribution, RCD protection and fuel schedule
Toilet and welfare provision calculated from licence hours and alcohol availability

Company festivals for employee audiences

Internal festivals — summer parties, anniversary events, family days — carry a different brief to public ones. Attendance is voluntary, families come, and the measure of success is whether people stay past the first two hours. That is decided by food capacity, seating, shade, activity variety and how far the bar queue stretches at 4pm, not by the headline act.

Headcount modelling for peak-hour catering and bar throughput
Family zones, quiet areas and accessible provision as standard
Programming built to hold a crowd across a full afternoon and evening
Transport and shuttle planning from the office or nearest station

Brand and customer-facing festivals

Where the festival is public-facing or ticketed, the production carries commercial obligations too: sponsor activations that stand up outdoors, capture points for content, accreditation, and data capture that survives a field with poor signal. We build these into the site plan rather than bolting them on during build week.

Sponsor and activation zones with power, rigging and brand approvals
Accreditation, wristbanding and access control across zones
Content capture positions planned alongside the site design
Offline-capable data capture for lead generation

Sites, venues and land

We work on private estates, parks under local-authority licence, racecourses, farmland and hard-standing venue grounds. Each has a different constraint set: ground conditions and trackway on farmland, curfews and noise limits in parks, existing power and rigging points at venue grounds. We survey before we quote, because the site drives most of the cost.

Indicative budgets

What this typically costs, before you take a number to finance

Ranges reflect the scope we usually deliver at each level. Site conditions, season and specification move them — a costed proposal replaces the band within 24 hours of your brief.

Company day festival

£25k–£60k indicative

Single stage with sound and lighting
Marquee or covered bar and seating
Two to four catering traders
Licensing, safety documentation and event crew

Full-site corporate festival

£60k–£180k indicative

Multi-area site build with trackway and fencing
Main stage plus secondary programming spaces
Food village, multiple bars and welfare
Security, medical, traffic management and stewarding

Multi-day or public festival

£180k+ indicative

Multi-day licensing and overnight security
Full production infrastructure and back-of-house compound
Ticketing, accreditation and access control
Sponsor delivery and content production

How we run it

01
Site visit and feasibility
We walk the site, check access, ground, power and neighbours, and tell you what the location will and will not support before you commit to it.
02
Concept and costed site plan
A scaled site plan and a line-by-line budget, so you can see where the money goes and cut in the right places.
03
Licensing and safety
TEN or premises licence, Event Management Plan, risk assessments and SAG liaison, prepared and submitted to the authority's timetable.
04
Supplier contracting
Stages, power, sanitation, security, medical, traders and talent contracted and scheduled against a build programme.
05
Build, show and de-rig
One production lead on site from first delivery to final clear, with a documented run of show and a radio plan.

From the delivery side

Things worth knowing before you brief anyone

Local authority Safety Advisory Group submissions typically need 28 days' notice, and a Temporary Event Notice needs at least 10 working days — licensing, not availability, is usually the real deadline.
Trackway on soft ground is often the single largest unbudgeted cost on farmland and park sites; we survey ground conditions before quoting.
Bar and catering throughput, not overall capacity, is what visitors judge — we size queues to peak hour rather than total headcount.
Noise limits at boundary are commonly conditioned in park licences; the stage orientation is set by that, not by the view.

Frequently asked

How far in advance should we book a corporate festival?

Six months is comfortable for a site build of any scale. Licensing timetables — 28 days for a Safety Advisory Group, 10 working days minimum for a Temporary Event Notice — set the hard floor, and good stage, power and sanitation suppliers are booked out for peak summer weekends well before that.

What does a company festival cost?

Indicatively, a single-stage company day festival sits around £25k–£60k, a full-site corporate festival £60k–£180k, and multi-day or public events above that. Site conditions drive the variance more than headcount: a field with no power, water or hard access can add tens of thousands before anything visible is built.

Do you handle licensing and safety documentation?

Yes. We prepare the Event Management Plan, risk assessments and method statements, apply for the Temporary Event Notice or premises licence, and represent the event at the local authority Safety Advisory Group.

Can you run a festival on our own land or office grounds?

Often, yes. The deciding factors are vehicle access for build traffic, ground conditions, available power, neighbouring noise-sensitive properties and licensable hours. We survey the site and tell you what it will support before you plan around it.

What happens if it rains?

Wet-weather planning is designed in, not decided on the day: covered capacity sized to a proportion of headcount, trackway and matting on pedestrian routes, contingency for ground conditions during build, and defined trigger points for programme changes.